SEE THE PDF VERSION OF THIS REQUEST FOR PROPOSAL (RFP) HERE

Town of Happy Valley–Goose Bay
Request for Proposals (RFP)
Audit Services
RFP Number: 2026-01-F
Issue Date: June 18, 2026
Submission Deadline: July 10, 2026, at 4:00 PM AST

Introduction
The Town of Happy Valley–Goose Bay invites proposals from qualified Chartered Professional Accounting firms to provide independent external audit services for a period of four years starting with the 2026 fiscal year. An engagement letter is required for each year by the auditing firm along with a list of required information and an audit schedule in advance each year so that Town staff can be prepared.

Organizational Overview
The Town is an incorporated municipality providing municipal infrastructure, fire services, recreation, and administrative services, to approximately 8,000 residents. Staff is comprised of about 60 full-time employees spanning various departments and 38 volunteer firefighters. The accounting staff consists of two (2) Accounts Clerk I (payables and receivables, one (1) Accounts Clerk II (payroll), one (1) Supervisor of Assessment and Taxation, and one (1) Director of Corporate Services. These services and operations generate financial statements that require annual external audits. The Town’s 2026 budget, operating and capital, is balanced at $20,370,188.02 and can be located on the Town’s website, www.townhvgb.com.

Scope of Work
The successful proponent will:

• Perform the annual Ultimate Recipient Annual Expenditure Report (AER) according to Department of Municipal and Community Affairs guidelines.
• Perform annual audit in accordance with Canadian Auditing Standards
• Provide audit opinion
• Prepare consolidated financial statements (PSAB compliant)
• Present results to Council
• Deliver management letter
• Provide advisory services as required throughout the year

Term of Engagement

• 2026, 2027, 2028, and 2029 fiscal years audit
• Optional renewal up to 1 year

Audit Timeline

• Year-end: December 31st
• AER Audit due March 25th annually
• Final statements due May 31st annually

Proposal Requirements
Proposals must include:

• Firm profile including physical address, contact name, number and email address.
• Audit approach, including the ability to conduct the audit remotely
• Auditor(s) qualifications – must be a member in good standing with the Chartered
• Professional Accountants of Newfoundland and Labrador (CPA NL)
• Experience with municipal audits
• Three municipal references, with at least one being of a comparable size and scope to the Town of Happy Valley-Goose Bay, including contact, phone number and email address
• Outline what items or schedules the auditor expects the Town to prepare
• Estimate of timing to complete field work and present reports and an estimate of total hours to complete the audit and hourly rates
• Fixed fee and multi-year pricing. Fee proposed must include all costs related to audit
• Detailed hourly fee for non-audit related professional and strategic financial advice
• Dated and signed by an authorized representative of the company

Submission Instructions
Proposals must be clearly marked “RFP: Audit Services – 2026” and submitted to:

Mailing Address:
Town of Happy Valley–Goose Bay
P.O. Box 40, Station B
Happy Valley–Goose Bay, NL
A0P 1E0

Courier / Hand Delivery Address:
Town Hall – Town of Happy Valley–Goose Bay
212 Hamilton River Road
Happy Valley–Goose Bay, NL
A0P 1E0

Electronic Submissions:

Email: cao@townhvgb.com
Submission Deadline:
July 10, 2026, at 4:00 PM AST
Late submissions will not be accepted.

Proponents must not contact any other Town employees or officials regarding this RFP, except for the contact named below. Any information obtained from other sources is not official and should not be relied upon. The Town is not responsible for any information provided by persons other than the designated contacts.
Limitation of Liability: By submitting a proposal, proponents agree that they will not hold the town liable for any costs or damages incurred in the preparation or submission of their proposal. Furthermore, proponents agree not to seek any alleged lost profits or opportunities from the Town in the event that no contract is awarded.

Enquiries
All enquiries must be directed in writing to the Chief Administrative Officer at cao@townhvgb.com.

Evaluation Criteria
Proposals will be evaluated using the following criteria:

Evaluation Details
Proposals will be assessed based on cost effectiveness, methodology, municipal experience, team expertise, references, timeliness, value-added services, and best overall value.
The Town reserves the right to request clarification, conduct interviews, and is not obligated to accept the lowest proposal.

General Conditions

• The Town reserves the right to accept or reject any proposal
• No binding contract until Council approval
• Costs of proposal preparation are borne by proponents
• Proponents must disclose conflicts of interest
• The successful proponent shall not assign the contract or subcontract any part of the services outside of the contracting firm
• The successful proponent must indemnify and hold harmless the Town of Happy Valley-Goose Bay, its Council members, officers, employees, and agents from and against all claims, demands, losses, damages, liabilities, and expenses (including legal fees) arising out of the proponent’s performance of the contract. This includes claims arising from any negligent or wrongful act or omission by the proponent, its employees, agents, or subcontractors
• This procurement process is subject to the Access to Information and Protection of Privacy Act, 2015

Town Responsibilities
The Town will:

• Prepare working papers
• Provide audit documentation
• Facilitate confirmations
• Provide access to staff and systems

Reservation of Rights

• The Town may cancel or amend this RFP, negotiate with proponents, or award as a whole or part.
• The Town reserves the right to not reappoint, if dissatisfied in any way with performance, the fees charged or any other elements of the service provided.